HR Co-Ordinator

Company: Kepak
Location: Wales
Salary: Competitive
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Location:  Kepak St Merryn, Merthyr

 

Job Purpose: A truly generalist role that focuses on providing day-to-day HR operational and transactional support across the business. Building strong relationships across all organisational disciplines and levels, you will act as a first point of contact for general HR queries within a fast-paced environment.

 

Key Responsibilities

 

  • Act as the first point of contact for general HR queries, proactively managing HR mailbox on a day to day basis
  • Provide advice on HR processes and Company procedures, escalating any complex queries to the HR Advisor/ HR manager as necessary.
  • Provide support for the recruitment and selection of staff, utilising the recruitment system, including advertising, responding to applications, validating technical certifications, scheduling interviews, and being a member of the interview panel
  • Use the HR System to maintain records, produce weekly/monthly and ad-hoc statistical/management reports as required
  • Input Agency new starters and leavers onto the T&A system. Data Cleanse the T&A system to ensure only accurate data is live.
  • Produce all correspondence and relevant documentation relating to the employee lifecycle, including employment offers, screening checks, any professional registration/licensing checks, reference requests, changes to terms and conditions, job descriptions etc
  • Ensure the accurate and timely completion of all people related changes in the HR information system, including starters, leavers, changes to terms and conditions etc, in accordance with payroll deadlines.
  • Assist Payroll department with data checks and queries, ensuring statutory and contractual compliance with payments
  • Support inductions (with Training) and carry out leaver interviews
  • Actively review and update the HR induction process, recommending improvements and ensuring employment compliance
  • Assist in the review and update of people related site policies and procedures, keeping up to date on current employment law and legislative changes which may impact the business
  • Manage the documentation in the and HR Files to ensure fit for purpose.
  • Actively monitor attendance, carrying out sickness absence reviews and investigation meetings, highlighting and escalating at relevant trigger points in accordance with the Company’s Attendance Policy
  • Arranging employment medicals with relevant departmental mangers of all new starters with the Occupational Health Advisor, ensuring timely and accurate compliance
  • Support with minutes (and advice, where appropriate) for complex consultations, sickness absence reviews, disciplinary, capability and grievance hearings
  • Support with data collation and arrangements during site audits (planned and unplanned)
  • Support the OHA with employee absence related paperwork and information.
  • Actively identify opportunities for process improvements and efficiencies
  • Assist on project work, supporting with data, research and input as required
  • Ensure that HR information and activity always remains confidential, is recorded accurately and in real time
  • Develop and foster strong working relationships with key business stakeholders to achieve business and team objectives
  • Undertake any other associated duties as determined by the HR Manager Skills/ Experience

 

  • Experience working in HR at co-ordinator level or above
  • Must be discreet, diplomatic and treat information within the department as highly confidential
  • Meticulous attention to detail essential, including proofing and editing
  • Sound understanding of integrity and compliance
  • Communicates well in written and oral form with multi-nationals on all levels
  • Ability to multitask and work under own initiative to deliver to deadlines
  • Relationship builder with influencing skills
  • Strong IT skills in HRIS and Office packages (particularly Word, SharePoint, Excel)
  • Strong team player
  • Must be an active member of CIPD (Level 3 minimum, Level 5 or above desired).
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