Site Operations Manager

Company: Kepak
Location: Scotland
Salary: Competitive
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Job Title: Site Operations Manager

Site Reporting Line:  Site Manager

Functional Reporting Line:  N/A

Location:  Kepak McIntosh Donald, Portlethen

Job Purpose:  Driving operational excellence, ensuring that all operations and processes are not just maintained but are continually improved at site, utilising Lean continuous improvement techniques. Providing a safe work environment, positive work culture, consistent product quality and cost-effective operations. Achieving excellent procedure compliance and improvement, employee engagement in personal development, multiskilling, problem solving and continuous process improvements. Responsible for audit compliance; overseeing production, planning, distribution, direct labour and associated materials.  Providing effective management and leadership of their teams in line with the company’s Safety, Quality, Cost & Delivery expectations, and daily/weekly/monthly targets.

Key Responsibilities

  • Responsible and accountable for producing high-quality products that meet specifications and expectations of the customer and satisfy relevant legislative and industry regulations
  • Maintain a proactive and consistent effort to organize production and operations in the most efficient way possible to decrease expenses and increase revenues
  • Be an effective and proactive member of the site’s Senior Management Team
  • Lead daily production (Pulse) meetings, be visible and active on factory floor
  • Ensure full and comprehensive understanding of production processes and operations, dynamically risk assessing and troubleshooting on daily basis
  • Establish strategic goals by gathering pertinent business, financial, service, and operations information; identifying and evaluating trends and options; choosing a course of action; defining objectives; evaluating outcomes
  • Accomplish financial objectives by supporting direct reports in forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
  • Accomplish department objectives by communicating to direct reports the company strategy and job expectations; planning, monitoring, and appraising job results; coaching, counselling, and managing employee relations; developing, coordinating, and embedding systems, policies, procedures, and productivity standards
  • Seamlessly interface with support functions of Sales, Commercial, Planning, Technical, Maintenance, Finance and HR, cultivating an information sharing environment to coordinate production and operations activities between departments and support functions
  • Read and analyze planning charts, work orders, production and operations schedules, and other records/reports to determine production requirements and to evaluate current production estimates and outputs
  • Optimize yields and cost of transformation whilst managing budgets effectively
  • Manage department budget and costs effectively, working with Finance to ensure data accuracy and integrity
  • Ensure direct reports understand and manage their team budgets, yields, and cost of transformation performance in line with targets
  • Understand and deliver production and operations within site and company’s daily/weekly/monthly KPI’s, seeking continual improvements, ensuring data integrity, and undertaking root cause analysis
  • Develop, produce, and maintain reports on production and operations for daily/weekly/monthly KPI’s
  • Work with direct reports to consistently maintain effective and minimum resourcing levels across production and operations, using forecasts, KPI data and planning outputs to inform decisions
  • Work with direct reports to provide effective management of fixed/indirect costs within area of responsibility, including Transport & Logistics, Distribution, Purchasing, Canteen and Security
  • Work with direct reports and H&S department to develop, implement, embed, and maintain safe and effective Standard Operating Procedures (SOPs) for all production-based tasks and processes
  • Maintain consistent product standards by embedding quality and customer service processes; working with Technical to analyze and resolve quality and customer service problems; identifying trends; recommending system/process improvements
  • Interface and actively participate in Group project teams on any site project works, providing insight into site production and operations, translating works into site production planning, and coordinating works appropriately, minimizing production and operations disruption
  • Accountable for ensuring audit compliance across production and operations in all auditable areas, including health and safety, environmental, animal welfare, quality, specifications, standard operating procedures, training, learning and development, and other people-based ethics
  • Maintaining high housekeeping standards using 6S principles and auditing
  • Maintain professional and technical knowledge by attending educational workshops; establishing personal networks; benchmarking state-of-the-art practices
  • Work collaboratively with site HR to enhance employee relations, resolve worker issues and be a key stakeholder in employee forums and Trade Union discussions
  • Any other duties as required by management and within the competency of the post holder

Skills/ Experience

  • Significant knowledge and management experience of meat production, processing, and operations (preferably red meat) essential
  • Minimum HND or degree level qualification in manufacturing or equivalent desirable
  • Lean, 6 sigma or kaizen trained and able to demonstrate successes desirable
  • Animal Welfare, HACCP, NEBOSH or IOSH qualification desirable
  • Proven ability to lead, motivate and develop teams to achieve established goals and improve performance
  • Budget and cost management skills essential
  • Exceptional analytical and problem-solving skills
  • Exemplary interpersonal, communication, and negotiating skills
  • Capable of sound judgement and making considered business decisions quickly and whilst under pressure
  • Commitment to good practice and leading by example
  • Communicates well in written and oral form with multi-nationals on all levels
  • Ability to multitask and work under own initiative to deliver to deadlines
  • Leader and relationship builder with influencing skills
  • Excellent IT skills (particularly Excel)
  • Strong team player
  • Extensive knowledge of lean/continuous improvement processes
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